The AGM will take place at the clubhouse at 9.30am on Sunday 27th March. We hope to see you then!
Agenda and minutes from last year below:
1.) Apologies
2.) Fred Woodbridge.
3) Approval of Minutes of the 2021 AGM held on 11th April 2021
4) Matters Arising
5) Chairman's Statement
6) Proposal for revision of Club Rules
7) New Pavilion Update
8) Election of Officers and other posts for 2022
o President
o Chairman
o Vice Chairman
o Treasurer
o Club Secretary
o Club Captain
o Colts Manager.
o Welfare Officer
o Auditors
o Colts Chairman
o Bar Chairman
o Vice Presidents
o Patrons
9) Treasurer‘s Report for 2020/21 and subscriptions for 2022
10) Report by Simon Foster on Playing side
11) Ratification of Captains and other cricket committee officers
o First team captain (Sat)
o First team Captain (Sun)
o 2nd Team Captain
o 3rd team Captain
o 4th team Captain
o Ladies Captain
12) AOB
MINUTES OF COOKHAM DEAN CRICKET CLUB AGM ON ZOOM DATED 11TH APRIL 2021
Present 33 members of the Club including the whole committee.
Apologies from John Bibby and Kulvinder Singh
Chairman’s statement
Ian started the meeting indicating very sadly in the last year the Club had lost a former Club Captain and Vice Chairman David Knowles Leake and Patron Tim Brooke Taylor.
There will be a memorial game for David on the 2nd May Bank holiday
Mike Springate is very unwell and is having an operation on Monday
He confirmed that John is standing down as Secretary and Vice Chairman with Caitlin taking his place as Secretary.
He confirmed the Club is 140 years old this year.
2020 had been a very challenging year on and off the field but thanks to Dave Brooks 1800 net sessions had been organised and 10 weeks of cricket played and Colts players had been blooded in the senior teams. We now have the most Colts ever.
Jim had kindly organised Steve Rouse to advise the club and Maz on the square which was relayed in the Autumn.
Despite all the difficulties we received donations from members, the Council, a successful Comedy Night, Summer camps and the largest beer garden in Cookham the Club’s finances held up well.
There are other Clubs in the area who have not done well.
For 2021 we will have the ground being used by local schools which will increase income and sponsorship which was not sought in 2020 will also increase income.
Proposal for Revision of Rules.
Ian pointed out that there had been no changes in the rules since 2007.
We have obtained legal advice and the rules had been approved by the same Solicitor who had drafted the 2007 rules.
He pointed out in seeking grants the rules need to be in line with ECB template.
John Bowley as a Trustee asked the question that in the rules that Clause 16.5 is in contradiction of 12.9 i.e. 16.5 states rules of the Club can be made by special resolution of Chairperson at AGM while 12.9 states it can only be done by holding Special general meeting.
John Bowley suggested deferring this until Special general meeting while Ian pointed out any delay would have the club moving down the queue for ECB grants.
Jim indicated he would have preferred a face to face meeting but the committee went with Zoom.
Ian pointed out that ECB favoured large scale projects rather than smaller scale projects.
Dave Brooks pointed out the change can be done and the Club had given due notice and Paul Dilley supported this as in the best interests of the Club.
John Bowley as a Trustee pointed out his concern on proposed Clause 15.4 which indemnified them. He considered this would reduce the checks and balances that Trustees provided.
Ian made it clear he thought the change would be welcomed by the Trustees.
It was then put to the vote and 24 voted for and 6 against. The 2/3rds majority needed was achieved for the change of rules.
Pavilion Update.
Jim indicated the club had been very busy over the winter in the most difficult of times and could not at this stage put a timescale on the works staring but as has been made clear many times the future viability of the club would not be put in jeopardy.
Grants are frozen at ECB and Sport England.
Theresa May is a Patron for the project and had made a donation and healthy pledges had been made by members although not translated into hard cash.
Much form filling has ben done with applications to Grundon, RBWM, Prince Philip trust, Nat West, Shanley group, Baylis Trust and others.
He took pride at what we had done by a number on the committee over the winter and nothing can start on the building until funding is in place.
Mick Varley asked what the likely maximum grants we might achieve and Jim indicated £150000 ECB grant and £50000 loan
Election of Officers.
Ian indicated that there had been correspondence from David Stringer, a Trustee suggesting that the Committee was not fit for purpose and as such a vote of no confidence should be held.
Both Sian and Caitlin pointed out that the Club was very supportive of the creation of a ladies section.
There was support of the committee from the attendees and no one supported this very negative position of one member and it was put to the vote and unanimous support was provided to the Committee.
The existing committee was re elected with Caitlin replacing John as Secretary and there will be no Vice Chairperson.
All the Vice Presidents,Patrons and Trustees were reelected.
Treasurer’s Report
Christian indicated in the circumstances despite Covid, the club had had a good year but had to spend money on ground.
Page 2 of accounts shows the impact of Covid, the Club was closed from end of March until July , all lettings stopped, no sponsorship income and no Col. Garrett.
Comedy night had raised £3000 and we had a £10000 grant from Council.
There was no cost of overseas player but we had to pay for the balance due for new covers.
At the end of year there was £118000 in development fund and payments made since the end of last year are not shown.
He indicated the difficulty of setting up bank accounts and wants this money to held separately.
John Bowley pointed out that £85000 is the maximum payment the government would finance in event of bank failure.
Mick Varley asked where the donations are going and it was indicated that they are ring fenced in a restricted fund.
Christian confirmed that Donald Reed has independently examined the accounts and a vote approved adoption of the accounts with thanks to Christian for his hard work.
Club Captain’s report
Simon reported that most Club information is released on Whattsapp.
We have good captains and he did feel he needed to say much as it has mostly been covered previously.
10 club members are being trained to coach 2 standard and 18 Colts are being coached by Jon Stewart.
Instructions to the Club teams is to go out and win but also to enjoy their cricket.
Captains confirmed, Ist Ben Millar, Sunday Ist Isaac Richardson, 2nds Parminder Mangat, 3rds Kulvinder Singh, 4ths Mike cutting
Ladies captain Caitlin Cairns, National Village knock Out Fergus Nutt Julian Cup Greg Davis welfare Officer Clare Pearce
AOB
Dave Brooks asked the question about possible use of football club ground for Colts with mat wickets.
Ian indicated it is not thought they will relocate for 3-4 years and in any event with past history would not want to have
any discussions with the land owner concerned.
We would need to look at alternatives.
Mick recorded thanks to John Gay for his time as Secretary and Doug Bay wished all the best to Caitlin in taking over.
Ian recorded special thanks to Fred Woodbridge who has retired as Trustee.
Jim recorded that he does not hear negativity only positivity and that the Club is in good hands and gave thanks to Ian in running the meeting in a very professional manner.
Thanks was also given to Caitlin for setting up and managing the meeting
The meeting concluded at 11.40am